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Privacy Policy

Privacy Policy Background

Who we are

Our website address is: Kusamurabonsai.org

What personal data we collect and why we collect it

Our club believes privacy is important and does not share or sell any information collected on this site – with a couple of exceptions as described below. Because we use WordPress to manage our website it, and our hosting company collect IP addresses and perhaps other information from visitors. We’re interested in where visitors come from but we don’t monitor this closely and we do not share this information outside a few members in our club.

What We Collect and Share

When you become a club member we ask for postal and email address so we can send you our newsletter and other info. Most members elect to receive newsletters via email so other email recipients can see your name and address – just as you can see theirs. Our members like being able to contact each other – which is why we also have a Club Directory. Your name and email will be visible in that directory. Your mailing address will be included unless you ask that we withhold it. Your phone number will not be in the Club Directory but it will be available to club officers to use in case we can’t contact you via email. We do our best to ensure that one outside the club has access to the Club Directory.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. This is a service that provides profile image, or avatar, which can be tied to your comments. The Gravatar service privacy policy is available on their website. After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website. You might not want that.

Contact forms

If you use our Contact Us page to contact us then obviously we ask you for your name, email address and other info on that form so we can reply to your question. That information is sent to our webmaster as email. Generally those emails are replied to and then deleted in a few days. Occasionally we may need to ask other club members to assist in replying so your email might be shared with a few people – but only within our club.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website. We strive not to use anything that will track users, but it’s not always something we can control.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (optional), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

Any contact information you share with us via Contact Us will be seen only by one, or at most a few, club members. It will not be shared with anyone outside the club. If you leave comments, readers of the site may infer your contact info based on your public user name. That is outside our control

How we protect your data

By not collecting much information, and being a non-profit organization, we hope there’s little incentive for corrupt use of our site. We’ll find out.

What data breach procedures we have in place

If we discover there’s a problem we will address it at that time.

What third parties we receive data from

No one that we’re aware of.

What automated decision making and/or profiling we do with user data


Industry regulatory disclosure requirements

None that we’re aware of

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